CITY OF LAGUNA WOODS CALIFORNIA
CITY COUNCIL MINUTES
ADJOURNED REGULAR MEETING
October 31, 2003
10:00 A.M.
Mayor Hack called the Adjourned Regular Meeting of the City Council of the City of Laguna Woods to order at 10:00 a.m.
Councilmember Bouer led the Flag salute.
III. ROLL CALL
COUNCILMEMBERS PRESENT: Bouer, Ross, McLaughlin, Ring, Hack
ABSENT: None
STAFF PRESENT: City Manager Keane; Deputy City Attorney Morgan; City Clerk Condon; Assistant City Manager Reilly; Community Development Director Barr; Community Services Manager Foley
None
None
Moved by Mayor Pro Tem Ring, seconded by Councilmember Ross, and carried unanimously to approve Consent Calendar items 6.1 and 6.2.
6.1 Approved the reading by title of all ordinances and resolutions. Said ordinances and resolutions that appear on the public agenda shall be determined to have been read by title only and further reading waived.
6.2 Orange County 800 Megahertz Countywide Coordinated Communications System
and
VII. PUBLIC HEARINGS
Community Development Block Grant (CDBG): Prioritization of Proposed FY 2004-05 Projects
Community Services Manager Foley advised there was a correction to the Agenda Report under Fiscal Impact and the Community Services Manager would spend approximately .15 of his time on the project, not .35.
The City received one hundred and eighty six (186) requests from residents for participation in the energy efficiency improvement project in FY 2003-2004. Based on the city’s grant of $50,000, approximately twenty (20) improvements averaging $2,500 will be completed this fiscal year. Due to the large number of requests for energy efficient improvement projects, staff is recommending that the City resubmit this project for an additional $100,000 in funding in FY 2004-2005. No additional projects are suggested.
The Public Hearing was opened.
There were no requests to speak
The Public Hearing was closed.
Moved by Councilmember Bouer, seconded by Councilmember McLaughlin, and carried unanimously to approve expansion of current Energy Efficiency Improvement Project to assist low and moderate income seniors to improve the energy efficiency of their homes through additional insulation, new dual pane windows, doors, heat pumps, ceiling fans and other similar improvements.
VIII. CITY COUNCIL
Moved to end of agenda.
City Clerk Condon advised that working with the Orange County Registrar of Voters office we will have available for demonstration, the eSlate, which is the new electronic voting system. Several machines will be available to try out between 10 am and 4 pm on Monday, November 17th in City Council Chambers and on Tuesday, November 18th at Leisure World Clubhouse 1, Dining Room 2.
9.1 Building Code Amendment to Add Permit Exemption for Replacement Windows
Community Development Director Barr advised the City currently issues building permits for retrofit windows to establish Code compliance. In the majority of retrofit window installations, the reduction in window area does not affect Code compliance. A survey of other jurisdictions within the County established that many local building departments do not issue building permits for retrofit windows. In many cases, the basis for not requiring permits is an administrative policy established by the Building Official. Laguna Woods’ staff believes that a more appropriate procedure for exempting retrofit windows from permit requirements is to add them to the list of permit-exempt projects currently included in the City’s Building Code. These types of projects are exempt from permit requirements, but must still comply with the standards as outlined in the Code. Code compliance for projects exempt from a permit requirement is the responsibility of the contractor and property owner. In these situations, the City’s role shifts from building permit inspection to Code enforcement and complaint based response.
Staff is proposing to exempt replacement windows from permit requirements; the proposed amendment includes the requirement for installer certification filing. The “Replacement Window Certification” provides the City with a description and location of work being done and offers the City some surety that the installers are aware of the code requirements and comply with the provisions of the code. The certification is to be completed by the window installer or property owner and applies to a single property/manor.
Mayor Hack questioned if elimination of the permit was within the scope of City liability. Deputy City Attorney Morgan advised that as the City is only exempting replacement windows from permit requirements and not Code compliance, the liability issues are not significant.
Moved by Mayor Pro Tem Ring, seconded by Councilmember McLaughlin, and carried unanimously to approve introduction and first reading of ordinance entitled:
AN ORDINANCE OF THE CITY OF LAGUNA WOODS, CALIFORNIA, AMENDING SECTION 8.02.018 OF THE LAGUNA WOODS “BUILDING CODE”, ADDING A PERMIT EXEMPTION FOR REPLACEMENT WINDOWS SUBJECT TO CERTAIN CONDITIONS.
and
Scheduled a public hearing to receive public input on Building Code amendment – Window Replacements for November 19, 2003
9.1 Pilot Electronic Waste Pick-Up Program
Assistant City Manager Reilly advised that at the October 15, 2003 meeting the Council requested further information about alternative methods of collecting E-waste. He advised the City’s HHW collection contractor can pick up E-waste in two ways:
Single pickups – The contractor would schedule pickup times with residents, collect the E-waste along with the HHW from their homes and dispose of it. The fee for this service would be on a per item basis since the E-waste would be collected with HHW. The contractor charges $75 per HHW pickup, which includes pickup and disposal of up to 35 pounds of waste.
Group pickups E-waste pickups could be scheduled on a periodic schedule (i.e., quarterly) that would be publicized to the community. Residents would have to call City Hall by a pre-determined deadline each period to have their E-waste included on that collection run. The contractor estimates that staff with one truck can collect from twenty (20) households in one day. The contractor would charge $550 per day for the truck and staff, plus $0.48 per pound of E-waste.
Staff recommends a combination of the approaches for the remainder of this fiscal year. This would allow for single pickups if collected with HHW and provide for two group pickups during the pilot period for residents who have E-waste but not HHW.
Mayor Hack recommended that since there is a $35 charge for an individual E-waste pickup if there is no HHW collection, that residents be required to pay $17.50. Concern was expressed by council that some pickups might only be for small items such as cell phone with battery, hand held calculator, iron/curling iron, small appliances, etc. Staff advised that the individual pickup could be limited to larger items such as televisions, computers, printers, copiers, etc.
Moved by Councilmember Bouer, seconded by Mayor Pro Tem Ring, and carried 4-0-1 to approve a pilot program to pick-up electronic waste (television sets, computers, monitors, and similar equipment) using a combination of single and group collections and to allow individual E-waste pickup and charge the resident $17.50 as part of the City’s Household Hazardous Waste program and allocate $12,500 in Council Contingency funds to support the pilot program from November 2003 to June 2004.
ROLL CALL
AYES: COUNCILEMMBER: Bouer, Ross, Ring, Hack
NOES: COUNCILMEMBER: None
ABSENT: COUNCILMEMBER: None
ABSTAIN: COUNCILMEMBER: McLaughlin
Councilmember McLaughlin stated she abstained due to her concern that some pickups might only be for small items such as cell phone with battery, hand held calculator, iron/curling iron, small appliances, etc.
Deputy City Attorney Morgan reported everything was fine.
None
XII. CITY COUNCIL COMMENTS AND ANNOUNCEMENTS
Councilmember McLaughlin expressed hope that the Southern California fires were dying out and thanked the firefighters for a wonderful job.
Councilmember Ross advised that she has received updates on the fires. She read a letter relating to the OCFA Firefighter Memorial and presented a Firefighter Memorial pin to each city council member. Captain David Anderson of Station 22 had been nominated for this year’s Overachievers Awards.
Assistant City Manager Reilly provided an update on the El Toro and Moulton projects at the request of Mayor Pro Tem Ring.
Councilmember Bouer reported that on November 12t, LAFCO would be considering annexation of the El Toro Marine Base to Irvine
Mayor Hack requested a moment of silence to pay tribute for Novato Firefighter Steven Rucker and all the firefighters fighting the Southern California fires.
Council recessed into Closed Session
XIII. CLOSED SESSION
XIV. CITY COUNCIL
Council reconvened in open session at 12:10 p.m.
B Moved by Councilmember McLaughlin, seconded by Councilmember Bouer, and carried unanimously to approve the following:
Resolution No. 03-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA, RESCINDING RESOLUTION NO. 03-04 AND ESTABLISHING A COMPENSATION SCHEDULE FOR CITY EMPLOYEES
The meeting was adjourned at 12:15 p.m. A Regular Meeting of the City Council will be held at 2:00 p.m. on November 19, 2003 at the Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92653.
____________________________________________
SUSAN M. CONDON, City Clerk
Adopted: November 19, 2003
______________________________________________
ROBERT B. RING, Mayor
