CITY OF LAGUNA WOODS CALIFORNIA
CITY COUNCIL MINUTES
REGULAR MEETING
January 15, 2003
2:00 P.M.
Mayor Hack called the Regular Meeting of the City Council of the City of Laguna Woods to order at 2:00 p.m.
Councilmember McLaughlin led the Flag salute.
III. ROLL CALL
COUNCILMEMBERS PRESENT: Bouer, McLaughlin, Ross, Ring, Hack
ABSENT: None
STAFF PRESENT: City Manager Keane; City Attorney Biggs; City Clerk Condon; Assistant City Manager Reilly; Community Director Barr, Community Services Manager Foley
Lyn Sheedy, Executive Director, Dog Partners, thanked Council for allowing her the time to explain the Dog Partners program. She introduced Robert, who is the first service dog trained in Orange County. She advised Dog Partners is looking for a permanent location and welcomed any assistance Council could offer. Mayor Hack assisted in a service dog demonstration.
Moved by Mayor Pro Tem Ring, seconded by Councilmember Ross and carried unanimously to adopt Proclamation 5.1.
5.1 Certificate of Commendation – Rose Ratner – 100th Birthday
Moved by Councilmember Bouer, seconded by Mayor Pro Tem Ring, and carried unanimously to approve Consent Calendar items 6.1 through 6.8.
6.1 Approved City Council Minutes from the regular meeting of December 18, 2002.
6.2 Approved the reading by title of all ordinances and resolutions. Said ordinances and resolutions that appear on the public agenda shall be determined to have been read by title only and further reading waived.
6.3 Received and filed December 2002 monthly Treasurer’s Report.
6.4 Approved the January 15, 2003 Warrant Register in the amount of $347,210.35.
6.5 Storm Water Ordinance
Ordinance No. 03-01 entitled: AN ORDINANCE OF THE CITY OF LAGUNA WOODS, CALIFORNIA, PROTECTING PUBLIC HEALTH AND SAFETY AND CITY PROPERTY WITH RESPECT TO CONTROL OF DISCHARGES AND POLLUTANTS AND THE PROHIBITION OF ILLICIT DISCHARGES AND ILLICIT CONNECTIONS TO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM, WATERS OF THE UNITED STATES AND THE STATE BY AMENDING TITLE 4 THE LAGUNA WOODS MUNICIPAL CODE ADDING CHAPTER 4.40 STORM WATER AND URBAN RUNOFF POLLUTION CONTROL adopted.
6.6 Citation Authority
Ordinance No. 03-02 entitled: AN ORDINANCE OF THE CITY OF LAGUNA WOODS, CALIFORNIA, ESTABLISHING PROCEDURES FOR ISSUING ADMINISTRATIVE CITATIONS, ADDING SECTION 1.01.270 TO CHAPTER 1.01 OF THE LAGUNA WOODS MUNICIPAL CODE AND ESTABLISHING CHAPTER 1.10 TO THE LAGUNA WOODS MUNICIPAL CODE adopted.
6.7 Claim against the City by Ronald Calderon Guerrero
Denied the claim against the City of Laguna Woods by Ronald Calderon Guerrero.
6.8 OCTA Combined Transportation Funding Program Applications
Resolution No. 03-01 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS APPROVING THE SUBMITTAL OF EIGHT IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMBINED TRANSPORTATION FUNDING PROGRAM adopted.
VII. PUBLIC HEARINGS
7.1 Co-location of a Wireless Facility on the Rossmoor Towers (CUO-68)
Community Development Director Barr advised Cingular Wireless filed a Conditional Use Permit application for the co-location of a wireless facility on the Rossmoor Towers. The proposed facility is intended to bridge gaps in the cellular coverage area and will improve cellular service for Cingular Wireless customers within the City of Laguna Woods.
Mayor Hack opened the Public Hearing.
Gil Landau, resident, requested Council approve the application.
Harold Fatt, resident, stated he hoped this would take care of the coverage problem.
Bryan Stotelmeyer from The Consulting Group, which represented Cingular Wireless, answered questions.
Jim Shaffer, resident, stated he supported the application.
The Public Hearing was closed.
City Clerk Condon advised there were two letters in support of the application.
Moved by Councilmember Bouer, seconded by Councilmember Ross and unanimously carried to approve the following:
Resolution No. 03-02 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA APPROVING CONDITIONAL USE PERMIT CUP 68 FOR THE CO-LOCATION OF A WIRELESS FACILITY ON THE ROSSMOOR TOWERS LOCATED AT 24055 PASEO DEL LAGO WEST approved.
VIII. COUNCIL BUSINESS
8.1 Future Meeting Schedule
City Manager Keane presented the proposed 2003 Council meeting schedule to Council for their review and approval. There were several additional meetings scheduled in addition to the regular monthly meeting and additional meetings may be required.
City Attorney Biggs requested, and Council concurred, that the Assistant City Attorney would represent the City Attorney at any meetings other than regularly scheduled meetings. Moved by Councilmember Bouer, seconded by Councilmember Ross and unanimously carried to approve the 2003 Council Meeting Schedule as presented.
8.2 Advisory Committee Appointments
City Manager Keane advised there were some changes to the proposed committee appointments. She advised that Betty Field and Rev. Graham Johnson resigned from the Human Relations Committee. Councilmember Bouer recommended appointing Rev. Graham Johnson to the Community Services Committee. Moved by Mayor Pro Tem Rind, seconded by Councilmember Ross and unanimously carried to approve the committee appointments list as amended.
9.1 Streetlight Replacement Program (United Laguna Hills Mutual)
Community Services Manager Patrick Foley reported that in 2002, United Laguna Hills Mutual and the City of Laguna Woods completed the transfer of ownership of 186 private streetlights to City ownership. At the time the transfer was finalized it was anticipated the City would replace the lights with new equipment similar to lights typically installed by Southern California Edison.
On November 22, 2002, the City solicited bids for a five (5) year street light replacement program. The bid documents required the contractor to replace 186 streetlights over a five (5) year period with 150-watt high-pressure sodium streetlights, which were recommended by the lighting consultant to meet the IEDNA standards. Each year the contractor would be required to replace approximately 30-45 streetlights.
Prior to the deadline for bid submittal, several potential bidders and a bonding company contacted the City regarding the 5-year bond requirement. The City was informed that many surety companies might not be willing to bond for the 5-year term of the project and this would preclude some qualified companies from bidding. At the December 20th bid opening, the city received three bids for the five (5) year streetlight replacement program.
Inspection Engineering Construction submitted the apparent low bid of $323,609.87. The amount was within the budget for the project. Immediately following the bid opening, Inspection submitted a letter stating that their estimator had made a mathematical error and they needed to withdraw their bid. The next lowest bid was $425,232, which exceeded the project budget.
Staff recommends that all bids received for the five year streetlight replacement program be rejected. Staff further recommended the planned five year program be compressed into three years and staff authorized to go to bid for the first year of the new program.
Moved by Mayor Pro Tem Ring, seconded by Councilmember McLaughlin and unanimously carried to reject all bid received for the five year streetlight replacement program.
Mayor Pro Tem Ring questioned whether the program could be completed in one year since funding was available. City Manager Keane advised this was possible. Moved by Mayor Pro Tem Ring, seconded by Councilmember McLaughlin and unanimously carried to authorize staff to go to bid to complete the replacement of all the lights in one year.
Linda Wilson, United LHM Director, thanked Council for the replacement program and requested the old lights be returned to United. City Manager Keane reported United had not responded to the City’s prior offer to let them keep the lights for other uses. United would not be allowed to sell the lights.
Hashim Khidir spoke in favor of the project. Another resident expressed concern that the new lights might limit lighting up to doorways.
9.2 Mid-Year Budget
General Fund
* Increase revenue projections by $32,500
* Carry forward prior year budget allocations in the amount of $201,402
* Increase current year expenditure budget by $307,000
* Increase the budgeted reserve for economic uncertainties by $241,911
Revised General Fund Expenditure Budget: $5,067,565
Transportation Fund
* Decrease revenue projections by $143,427
* Carry forward prior year budget allocations in the amount of $84,032
* Reduce current year expenditure budget by $50,000
Revised Transportation Fund Expenditure Budget: $3,027,532
Grant Fund
* Increase (or decrease) revenue projections by $148,136
* Carry forward prior year budget allocations in the amount of $286,921
* Increase (or decrease) current year expenditure budget by $148,136
Revised Grand Fund Budget: $586,965
Modifications are not proposed to the City’s current and seven year capital improvement program as the majority of these projects are multi-year in scope; funds budgeted to capital improvement projects are automatically carried forward until the project is completed or monies are otherwise programmed by the Council.
Mayor Hack recommended acting on the four recommendations independently. City Manager Keane recommended reviewing the next three items before acting on the budget resolutions.
Moved by Mayor Pro Tem Ring, seconded by Councilmember Ross and carried 4-1 in favor to approve the special discount taxi voucher fares to several locations through June 30, 2003 and authorized the City Manager to execute an agreement with Cabco Yellow, Inc.
ROLL CALL
AYES: COUNCILMEMBER: Bouer, Ross, Ring, Hack
NOES: COUNCILMEMBER: McLaughlin
ABSENT: COUNCILMEMBER: None
Moved by Councilmember Bouer, seconded by Councilmember Ross and carried unanimously to approve the use of City offices by volunteer counselors participating in the SCORE program; authorized the City Manager to execute an agreement for such use with the Orange County SCORE chapter, subject to review by the City Attorney; and allocated $1,000 from the Council Contingency Account to fund this program.
Moved by Councilmember Bouer, seconded by Mayor Pro Tem Ring and carried unanimously to approve participation in the South County Chambers of Commerce City Diamond Jubilee membership program and to allocate $3,500 from the Council Contingency Reserve for membership fees and participation in events.
The Council took Item A under further review. City Manager Keane answered several questions from Council.
Moved by Councilmember Bouer, seconded by Mayor Pro Tem Ring and carried unanimously to approve the following:
Resolution No. 03-03 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA, AMENDING RESOLUTION 02-21 AND THE FISCAL YEAR 2002-2003 BUDGET adopted
and
Resolution No. 03-04 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS, CALIFORNIA, RESCINDING RESOLUTION NO. 02-34 AND ESTABLISHING A COMPENSATION SCHEDULE FOR CITY EMPLOYEES adopted.
City Attorney Briggs advised there was nothing to report.
11.1 Laguna Canyon Foundation (Mayor Pro Tem Ring)
Mayor Pro Tem Ring reported the Laguna Canyon Foundation continues to work with the County of Orange on the interpretative center.
11.2 El Toro Reuse Planning Authority (ETRPA) (Mayor Hack)
Mayor Hack reported outstanding lawsuits continue to settle.
11.3 San Joaquin Hills Transportation Corridor Authority (SJHTCA) (Mayor Hack)
Mayor Hack advised there was no Transit Corridor Authority meeting in January.
11.4 Vector Control District (Councilmember Bouer)
Councilmember Bouer reported there would be a workshop meeting the next day related to state budget problems.
11.5 Orange County Library Board (Councilmember McLaughlin)
Councilmember McLaughlin advised the meeting would be tomorrow.
11.6 Orange County Fire Authority (OCFA)(Councilmember Ross)
Councilmember Ross advised the meeting would be tomorrow.
XII. PUBLIC COMMENTS
None.
XIII. CITY COUNCIL COMMENTS AND ANNOUNCEMENTS
Mayor Hack reported that Doyle Seldon, who had been involved in the El Toro airport issue and was a major help to him when he got involved in the El Toro Airport issue, had recently passed away.
XIV. CLOSED SESSION
The Council met in closed session at 3:28 p.m. to confer with legal council regarding one matter of potential litigation, pursuant to the provisions of Government Code Section 54956.9.
There was no reportable action.
The meeting was adjourned at 3:45 in honor of Doyle Seldon. An Adjourned Regular Meeting of the City Council will be held at 4:00 p.m., Thursday, January 23, 2003 at UCLA Conference Center, 850 Mill Creek Way, Lake Arrowhead, CA. An Adjourned Regular Meeting of the City Council will be held at 2:00 p.m., Wednesday, January 29, 2003 at Laguna Woods Council Chamber, 24264 El Toro Road, Laguna Woods, CA 92653
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SUSAN M. CONDON, City Clerk
Adopted: February 19, 2003
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BERT HACK, Mayor
